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Beat the January 31st Deadline: A Comprehensive Filing Checklist

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January is a whirlwind month for businesses, with a flurry of fourth-quarter and annual filings due no later than the 31st. Closing out your books accurately and ensuring timely compliance is essential to avoiding costly penalties and maintaining operational efficiency. To help you stay on track, we’ve compiled a comprehensive checklist of potential filing requirements:


  • Reconcile all bank and credit card accounts
  • Review QuickBooks settings for accounts “subject” to 1099s
  • Collect W-9 forms from all eligible vendors
  • Update QuickBooks with vendor information from provided W-9s
  • Conduct a final 1099 review before issuance

Print and Mail 1099s:

  • Mail to recipients by January 31st
  • Mail government copies by January 31st

Payroll Requirements (if applicable):

  • Ensure 4th quarter payroll taxes are paid by January 31st
  • Submit 4th quarter payroll tax forms by January 31st
  • Generate and mail W-2s to employees by January 31st
  • Print W-3 and mail government copies of W-2s by January 31st

Sales Tax (if applicable):

  • File and pay 4th quarter sales tax by January 31st
  • Verify the ending Sales Tax Payable on December 31st matches the amount paid (make corrections as needed)

Streamline with E-Filing

E-filing your 1099s, W-2s, and ACA forms can save you valuable time. Platforms like efile4biz.com integrate seamlessly with QuickBooks Online, allowing you to transfer 1099 vendors and automatically create 1099-MISCs directly from your account – a fast and simple solution.

Zumifi: Your Partner in Financial Compliance

At Zumifi, we understand the importance of staying on top of financial filings. Our comprehensive management services help create the financial discipline and routine to keep your books organized and up-to-date. From monitoring performance and creating budgets to implementing internal controls and providing QuickBooks expertise, we’re here to streamline your processes and drive growth.

Don’t let filing deadlines sneak up on you. Contact Zumifi today, and let us handle the heavy lifting, freeing you to focus on what you do best – running your business.

Beat the January 31st Deadline: A Comprehensive Filing Checklist

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